A practical guide to tracking your wine collection in Notion, with drinking windows, reminders, visual rack layouts, and smart filtering.
A great wine cellar tracker separates physical space (racks, shelves, slots) from wine data (bottles, vintages, drinking windows). Two related databases. Clean separation of concerns.
When you drink a bottle, you clear the relation. The slot goes back to "Empty." The bottle page becomes your tasting log. Simple.
This is a date range problem. Here's the setup:
Window Opens and Window Closes (or use a single Notion date property with the range feature)Window Status that auto-calculates where you are relative to the window:| Status | Condition |
|---|---|
| 🟡 Too Early | Today is before Window Opens |
| ✅ Ready to Drink | Today is between Window Opens and Window Closes |
| ⚠️ Past Peak | Today is after Window Closes |
| ⬜ No Window Set | Both fields are empty |
The formula does the thinking for you. No manual status updates needed.
Two approaches, and they work together:
Set a Drink By or Window Opens date property with default reminders enabled. Notion notifies you when a bottle enters its drinking window. Simple, built-in, zero maintenance.
Build a lightweight Notion Agent that runs weekly, queries the Bottles database for bottles entering their drinking window in the next 30 days, and posts a summary.
Think of it as your cellar sommelier pinging you: "Hey, that 2015 Margaux is ready."